Executive Assistant

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Associate

Job Description & Summary

Financial

▪ Expenses and Timesheets
-Coordinate and prepare monthly expenses claims and
fortnightly timesheet submissions for executives if required and
own expenses and timesheets by due dates using the firm’s
system

Customer

▪ Travel Bookings
-Organise business travel and accommodation bookings for
executives
- Maximise cost reduction opportunities through timely and
appropriate travel choices
-Liaise with travel approvals team to follow up on approvals
-Organise visas and taxi bookings as required

▪ Meetings, conference calls and Webex
-Organise and coordinate logistics for both internal and external
meetings (boardroom bookings and refreshments)
-Prepare and send out the call information to all concerned
parties
-Organise conference calls as needed and maintain call record
for accounts purposes

▪ Client relationships
-Develop good working relationships with executives via phone
and email communication

Internal Process

▪ Partner and Executive general admin
-Develop understanding of PwC standards and formats
-Prepare documents when required i.e. presentations, proposals,
letters
-Ensure all documentation is filed in a systematic manner
-Assist fellow EAs when required and work collaboratively with 3 of 4 team members

Learning and Growth

▪ Exercise confidentiality, discretion and personal sensitivity in all
aspects of the role
▪ Comply with PwC policies and procedures in all aspects of the role
▪ Build network of strong working relationships both internally and
externally
▪ Act as a key resource and liaison to other functional areas of the
business, building cross-functional relationships as needed

Education 

• Bachelor’s  degree - Preferred

Language 

• Proficiency in spoken and written English, Arabic is an advantage

Overall Experience 

• 1-2+ years experience in an administrative role

Specific  Experience 

• Experience with a professional services firm  is an advantage 

Knowledge and skills 

• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

• Good oral and written communication skills

• Good interpersonal skills and intrapersonal skills

• Must possess a professional telephone manner

• Demonstrated ability to work under pressure

• Demonstrated team player and dedication to provide high level of service

• Must possess a warm, friendly and professional demeanour

• Knowledge of administrative systems and processes

• Ability to use Google including G suite

• Must possess good keyboard skills (at least 55wpm)

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date