Receptionist

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Associate

Job Description & Summary

Customer 

• In line with Procurement guidelines, provide office services supplies
• Coordinate local events, office events with close liaison with the 
• Office Manager
• Coordinate printing and binding requests
• Facilitate New Hire on-boarding process via coordinating inductions 
• and other matters with HR
• Notify HC, IT and receptionist of new hires/departures, and 
• provide/remove security passes and access to office as appropriate
• Handles and reports ad-hoc issues arising 
• Acts as an interface between administrative staff and management
• Manage external archiving if relevant
• Manage seating, storage and parking allocations
• Oversee couriers and post room

Internal Process 

• Manage Office administrator assignment and conflicts 
• Adhere to policies and procedures set by management
• Coordinate driver schedules, reviews timesheets and manages leave Coordinate office administrator schedules, reviews timesheets and 
• manages leave
• Coordinate receptionist schedules, reviews timesheets and manages 
• leave

Other

• Manage maintenance, repairs
• Manage cleaners and other outsourced services
• Liaise with office landlord
• Fire safety warden and business resilience liaison
• Manage local office petty cash

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date