Executive Assistant - Jeddah

Firm
PwC
Location
Jeddah
Education
Benefits
Competive

Line of Service

Industry/Sector

Specialism

Management Level

Associate

Job Description & Summary

Job Description Summary
To provide support and administrative assistance for defined routine
administrative workstreams to groups of internal clients within the firm,
on a virtual basis from a remote location.

  • Financial


    -Expenses and Timesheets

    • Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s system


    Customer


    -Travel Bookings

    • Organise business travel and accommodation bookings for executives
    • Maximise cost reduction opportunities through timely and appropriate travel choices
    • Liaise with travel approvals team to follow up on approvals
    • Organise visas and taxi bookings as required

    -Meetings, conference calls and Webex

    • Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
    • Prepare and send out the call information to all concerned parties
    • Organise conference calls as needed and maintain call record for accounts purposes

    -Client relationships

    • Develop good working relationships with executives via phone and email communication


    Internal Process


    -Partner and Executive general admin

    • Develop understanding of PwC standards and formats
    • Prepare documents when required i.e. presentations, proposals, letters
    • Ensure all documentation is filed in a systematic manner
    • Assist fellow EAs when required and work collaboratively with team members

    Learning and Growth

    • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
    • Comply with PwC policies and procedures in all aspects of the role
    • Build network of strong working relationships both internally and externally
    • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
  • Education

    • Bachelor’s Degree

    Overall Experience

    • 3+ years experience in an administrative role


    Language

    • Proficiency in spoken and written English, Arabic is an advantage

    Specific Skills

    • Experience with a professional services firm preferred

    Knowledge and Skills

    • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
    • Good spoken and written communication skills
    • Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
    • Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
    • Good interpersonal skills
    • Must possess a professional telephone manner
    • Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
    • Demonstrated team player and dedication to provide high level of service
    • Must possess a warm, friendly and professional demeanor
    • Knowledge of administrative systems and processes
    • Proficiency in Google including G suite

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

Yes

Job Posting End Date


Job information

Firm: PwC

Location: Jeddah

Education:

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