Experienced Executive Assistant - Associate - KSA

Primary duties and responsibilities:

Financial 

• Adhere to budget

Customer 

• Diary management

• Extensive management of online diaries, book appointments and arrange meetings, updates as required

• Ensure Executive/s get to meetings on time with appropriate documentation

• Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available

• Call management

• Handle and screen calls for Executive/s

• Take and pass messages to Executive/s in a timely manner

• Email management

• Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary

• Client relationships

• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

• Assist other EAs during busy periods

Internal Process

• Meetings

• Pro-active planning for meetings and follow up actions (documents, papers needed…)  

• Organise local internal and external meetings, including organising catering, IT requirements etc

• Meet and greet visitors

• Partner and Executive general admin

• Proofread and finalize documents when required i.e. presentations, proposals, letters

• General filing

• Keeping Executive own contacts databases/business card storage up to date

Learning and Growth 

• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role

• Comply with PwC policies and procedures in all aspects of the role

• Build network of strong working relationships both internally and externally

• Assist with the organisation of PwC events as needed including dinners and outside events

• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities

Education 

• Bachelor’s  degree 

Language 

• Proficiency in spoken and written English, Arabic is an advantage

Overall Experience 

• 3 +years’ experience in an administrative role 

Specific  Experience 

• Experience with a professional services firm preferred

Knowledge and Skills 

• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

• Good oral and written communication skills

• Good interpersonal skills 

• Must possess a professional telephone manner

• Demonstrated ability to work under pressure

• Demonstrated team player and dedication to provide high level of service

• Must possess a warm, friendly and professional demeanor

• Knowledge of administrative systems and processes

• Ability to use Google including G suite

• Must possess good keyboard skills (at least 55wpm)