Receptionist

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner. Responsible for procurement of office supplies. Oversight of office administrators, drivers and reception.
Financial
▪ Adhere to the allocated budget for the Office Services function
▪ Propose costs saving solutions as appropriate
▪ Work with procurement with regards to office needs (supplies, consumables)
▪ Prepare purchase orders for all office management supplies
Customer
▪ In line with Procurement guidelines, provide office services supplies
▪ Coordinate local events, office events with close liaison with the Office Manager
▪ Coordinate printing and binding requests
▪ Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR
▪ Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate
▪ Handles and reports ad-hoc issues arising
▪ Acts as an interface between administrative staff and management
▪ Manage external archiving if relevant
▪ Manage seating, storage and parking allocations
▪ Oversee couriers and post room
Internal Process
▪ Manage Office administrator assignment and conflicts
▪ Adhere to policies and procedures set by management
▪ Coordinate driver schedules, reviews timesheets and manages leave
▪ Coordinate office administrator schedules, reviews timesheets and manages leave
▪ Coordinate receptionist schedules, reviews timesheets and manages leave
▪ Manage maintenance, repairs
▪ Manage cleaners and other outsourced services
▪ Liaise with office landlord
▪ Fire safety warden and business resilience liaison
▪ Manage local office petty cash

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

Yes

Job Posting End Date