EA Pool Associate

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

Office Management
Job Description
Executive Assistant (EA) 

Job title
Executive Assistant (EA)  
Level

Reports to
Office Manager or EA Manager
Supervises
NA
Location

Position summary
To provide support and day-to-day administrative assistance to the allocated partners, directors/critical roles within the firm.

Primary duties and responsibilities
Financial 
Adhere to budget

Customer 
Diary management
Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
Ensure Executive get to meetings on time with appropriate documentation
Act as backup in managing other Executives' diaries when their Assistants are not available
Call management
Handle and screen calls for Executive
Take and pass messages to Executive in a timely manner 
Monitor Executives' email inboxes when they are out of the office or at meetings and take action as necessary 
Assist other EAs during busy periods 

Internal Process 
Meetings
Pro-active planning for meetings and follow up actions (documents, papers needed…)  
Organise local internal and external meetings, including organising catering, IT requirements etc
Meet and greet visitors
Partner and Executive general admin 
Develop understanding of PwC standards and formats
Proofread and edit documents when required i.
e.
 presentations, proposals, letters
General filing
Keeping Executive own contacts databases/business card storage up to date

Learning and Growth 
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Comply with PwC policies and procedures in all aspects of the role
Build network of strong working relationships both internally and externally
Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
Knowledge, skills, and abilities
Education 
Bachelor's  degree 

Language 
Proficiency in spoken and written English, Arabic is an advantage

Overall Experience 
1-2+ years experience in an administrative role

Specific  Experience 
Experience with a professional services firm  is an advantage 

Knowledge and skills 
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
Good oral and written communication skills
Good interpersonal skills and intrapersonal skills
Must possess a professional telephone manner
Demonstrated ability to work under pressure
Demonstrated team player and dedication to provide high level of service
Must possess a warm, friendly and professional demeanor
Knowledge of administrative systems and processes
Ability to use Google including G suite
Must possess good keyboard skills (at least 55wpm)

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date