Procurement & Administration Manager

Tharwah is seeking a Procurement & Administration Manager to join our growing team as per the following :

Procurement & Administration Manager Responsibilities

• Supervising the day-to-day operations of the administrative department and staff members.
  
• Developing, reviewing, and improving administrative systems, policies, and procedures.
  
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
  
• Working with the accounting and management teams to set budgets, monitor spending, and process petty cash and other expenses.
  
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  
• Collecting, organizing, and storing information using computers and filing systems.
  
• Overseeing special projects and tracking progress towards company goals.
  
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
  
• Prepare the annual procurement plans in collaboration with the user departments
  
• Carry out competitive procurement procedures in compliance with guidelines, policies and regulations.
  
• Manage the procurement process from preparing bid documents, evaluating bids, and submitting reports to the Tender Board for adjudication and provide advise where relevant
  
• Negotiate with suppliers and vendors
  
• Contract management from drafting of relevant documents, issuing local purchase orders, and ensuring compliance to the procurement budget
  
• Ensure that procurement activities are uploaded into the procurement system daily
  
• Prepare monthly procurement reports
  
• Ensure the provision of office support services including telephone, fax, photocopying, reception, sanitation, document delivery and management and security
  
• Ensure that the office buildings, and the contents thereof, are maintained according to an agreed maintenance schedule and necessary repairs are undertaken promptly and cost effectively

Requirements

Qualifications for Procurement & Administration Manager

• Proven experience as Procurement & Administration Manager
  
• In-depth understanding of office management procedures and departmental and legal policies and Procurement Policies
  
• Familiarity with financial and facilities management principles
  
• Proficient in MS Office
  
• Excellent organizational and multitasking abilities
  
• A team player with leadership skills
  
• BSc/BA in business administration or relative field
  
• Exceptional leadership and time, task, and resource management skills.
  
• Strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
  
• Ability to plan for and keep track of multiple projects and deadlines.
  
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
  
• Willingness to continue building skills through educational opportunities.