Meetings & Events Consultant

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

Office Management

Meetings & Events Support

Job title: Meetings and Events Consultant

Level: Associate

Reports to Meetings and Events Operations Lead

Location:Saudi Arabia

Position summary:

• The Meetings and Events Consultant plays a pivotal role within the Operations team, overseeing all Meetings and Events bookings primarily in the KSA region, though they also need to be familiar with other ME regions. Oversee day-to-day venue sourcing operations, including:
• Monitoring and managing inbox communications.
• Consult with event planners early on to understand their objectives, preferences, and budget limits.
• Ensure compliance with PwC policies from pre-approval to post-event processes. Negotiate with vendors/suppliers to secure cost-effective services without compromising quality.
• Ensure compliance with PwC rules throughout pre-approval to post-event processes.
• Handling contracting processes Notifying event planners about govt/hotel/event permits and important deadlines.
• Assisting with event logistics, arranging site visits, and rooming lists if needed. Facilitating vendor management, LPOs, and vendor registration.
• Managing invoicing and reporting to finance. Ensuring timely submission of documentation throughout the sourcing process as required.
• Ensure adherence to SLAs and provide coverage when necessary.
• Provide expert advice on event concepts, themes, and logistics, ensuring seamless execution and adherence to SLAs, maximizing value, and optimizing budgets.
• Stay current on market trends, initiatives, promotions, and sustainability programs and ensure claiming rewards points.
• Primary duties and responsibilities
• Financial Drive cost efficiencies in Meetings and Events processes.
• Track and report savings made within the Meetings and Events team.
• Obtain revised LPOs and event planner approval to ensure TAX-compliant invoices before processing payments.
• Ensures meeting and event payments adhere to SLAs, contain a tax-compliant invoice, and are billed to the appropriate PwC legal entities.
• Collaborate with Meetings & Event Operations Lead and Travel Operations Lead to optimize operations and reduce costs.
• Customer Coordinate and deliver all aspects of Meetings and Events, including venue bookings, as required on day-to-day basis and adherence to policies.
• Responsible for providing a first-level response to queries and escalating difficult situations as required.
• Guide PwC stakeholders through the venue sourcing process, ensuring compliance with internal policies and securing approval for exceptions.
• Supports the development of policies and procedures and ensures they are followed by event organisers.
• Demonstrates flexibility during peak seasons, such as yearly events like GPM, Consulting, LoS, Townhalls, and graduate induction.
• Internal Process Optimize Meetings and Events spend, including venue pricing and recurrent event business.
• Perform additional tasks as assigned by management.
• Collaborate with Business Resilience team to conduct risk assessments for team-building activities.
• Implements new or optimizes existing processes to enhance venue sourcing services.
• Manages conflicts looks for solutions for PwC and venues/ supplier or escalating to the Meetings and Events Operations Lead when necessary.

Knowledge, skills, and abilities

Education: Bachelor’s Degree

Language: Fluency in English required, proficiency in Arabic is an advantage.

Overall Experience: 3+ years of overall experience

Specific Experience: Experience as a Meetings and Events Consultant or in a similar role

Knowledge and Skills:

• Strong customer service orientation Excellent organization, attention to detail, time management, proactive approach and solution driven.
• Effective verbal and written communication skills.
• Proficient in computer skills and database management. Knowledge of technology such as Cvent or similar would be an added advantage.
• Ethical Conduct

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

Yes

Job Posting End Date

Apply