IFS - Office Management - Receptionist Associate - Riyadh

Firm
PwC
Location
Riyadh
Education
Benefits
Competive
Functional areas

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Primary duties and responsibilities

Financial
▪ Adhere to the allocated budget for the administrative function of the office


Customer
▪ Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately
▪ Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.


Internal Process
▪ Operate the switchboard
▪ Screen and route incoming telephone calls, take messages, and answer incoming queries
▪ Maintain visitor and caller logs
▪ Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators
▪ Answer queries from visitors and callers, and refers them to the appropriate person
▪ Perform general maintenance of the reception area
▪ Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)
▪ Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)
▪ Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)
▪ Support office manager in events planning and organization
▪ Act in accordance with regulations
▪ Perform other administrative duties as required

Learning and Growth
▪ Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met
▪ Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities

Education
▪ High school certificate (equivalent) or Bachelor’s degree

Language
▪ Fluency in spoken and written English, proficiency in Arabic is an advantage, French is a plus

Overall Experience
▪ 0-1 years of experience in front desk or receptionist role

Specific Skills
▪ Experience with a professional services firm is an advantage

Knowledge and Skills
▪ Strong organizational skills
▪ Excellent oral communication and interpersonal skills
▪ Must possess a professional telephone manner
▪ Demonstrated ability to work under pressure
▪ Demonstrated ability to work on own initiative
▪ Demonstrated team player
▪ Must possess a warm, friendly and professional demeanor
▪ Basic PC skills on excel and word
▪ Basic keyboard skills (at least 25 wpm)

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Desired Languages (If blank, desired languages not specified)

Travel Requirements

0%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

No

Job Posting End Date

Job information

Firm: PwC

Location: Riyadh

Education:

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